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Course and Program Curriculum

The curriculum cycle at New Mexico State University System begins at the course level. In CourseLeaf CIM, departmental users are able to create, edit, and inactivate the course curriculum. Courses can then be added to the Schedule, each semester, via the CourseLeaf CLSS system, and added to degree program requirements via the CourseLeaf PIM system. All PIM changes, additions, and inactivations are automatically applied in the CourseLeaf Catalog (CAT) system.

CourseLeaf CIM

The NMSU System uses CourseLeaf CIM (Courses) for submission of all course curriculum changes, additions, and inactivations, in accordance with course curriculum policies in ARP 4.68.

All current prefixes are available within the system, if a department needs to create a new prefix please contact the Associate Registrar for Curriculum Systems to obtain the approval form and instructions for submitting the request. Under the State of New Mexico’s Common Course Numbering initiative (N.M.A.C. 5.55.5), changes to existing state-approved prefixes may be more complex.

The University Student Records Office (SRO) is responsible for submitting requests to NM Higher Education Department for State level review and approval, on behalf of the New Mexico State University system. This includes NM Common Course Numbering and CIP Code assignment. SRO also collaborates with the General Education Course Certification Committee (GECCC) Chair to submit General Education submissions to the state. Departments and campuses must submit or all Course changes through the Courseleaf (CIM) system.

Deadlines for course submissions and approvals are provided on the “Deadlines” tab of this page.

URL, Access, and Forms for Course Curriculum:

  • CourseLeaf CIM
  • Access Request – email the Associate Registrar for Curriculum Systems, with the name of the User and their NMSU email address
  • New Prefix Form – when a department needs to create a new prefix, the form must be completed and routed through all signatures before the prefix can be used in the CIM system.

CIM Training Material

Common Course Numbering

The Post-secondary Education Articulation Act charges the New Mexico Higher Education Department with establishing and maintaining a common course numbering system, in consultation with faculty. To this end, the common course numbering system includes both equivalent (Common) and unique courses.

  • Common Course: is any course that is offered at multiple institutions throughout the state, has the same prefix/number combination, the same title, the same description, and at least 80% of the learning outcomes for the course are the same.
  • Unique Course: is any course that is unique to the institution (the NMSU system), has a prefix/number combination, title, description and learning outcomes that are unique to the institution (the NMSU System).

The University Student Records Office (SRO) on the Las Cruces campus is responsible for submitting all Common Course Numbering additions, changes, and deletions to the New Mexico Higher Education Department. The information below should be used to help departments prepare a new course for submission in the CourseLeaf CIM system that the SRO will use to submit to the state.

For upper-division and graduate-level courses, the process to begin moving your courses to the new four-digit structure begins by contacting the Associate Registrar for Curriculum Systems. From there a full list of all active courses within the department will be provided. The department will then be responsible for sorting/organizing its curriculum into the appropriate structure. Then the department will meet with the Associate Registrar to help determine the appropriate four-digit number for all courses. This is to ensure that there is consistency in the numbering between the state’s structure lower-division courses and the remaining upper-division and graduate-level courses.

Process for Preparing a New Course to be Included in the State Matrix

When starting to plan for a new course curriculum that could be included in the state Common Course Numbering matrix, you will want to review what currently exists on this matrix. The matrix can be found here, you will need to scroll to the bottom of the page and select the “Course Matrix” box. This is the full excel spreadsheet of all existing courses on the matrix.

Step 1: Find the prefix (subject) that the new course will reside in

Step 2: Look through the titles of the courses to see if there is one that already exists. If there is one proceed to step 3a, if not go to step 3b.

Step 3a: If there is an existing course title that matches the new course being proposed, then you will want to double-check the state-approved description and student learning outcomes to confirm that the NMSU course can align with the one on the matrix. Use the subject/number combo on the Matrix file and locate it on the “Course Catalog” document that is located on the same website. If the department would like to adopt the course description and student learning outcomes then proceed to Step 4.

Step 3b: If you do not see an existing course that would work for the department, contact the Associate Registrar for Curriculum Systems in our office to determine the appropriate number that you could submit for approval at the New Mexico Curriculum Articulation Committee (NMCAC), which is the state’s approving body for all Common Course Numbering submissions. Note: Once you have done this, you will move on to Step 4.

Step 4: Once you have the appropriate prefix and number combination you will navigate to the CourseLeaf CIM System to begin your course curriculum submission (instructions for how to access the system and all training materials can be found on the CourseLeaf – CIM tab).

All course numbers that are submitted to the state are considered “Temporary” until they receive formal approval from NMCAC.

 

The NMSU System uses CourseLeaf PIM (Programs) for submission of all program curriculum changes, additions, and inactivations, in accordance with program curriculum policies in ARP 4.81

With the adoption of PIM, departments/campuses will no longer be updating requirements and/or roadmap changes within the Catalog system. All curriculum-based changes will be initiated in the PIM system, for approval routing, with automatic Catalog updates occurring upon final approval.

The University Student Records Office (SRO) is responsible for submitting requests to NM Higher Education Department for State level review and approval, on behalf of the New Mexico State University system. This includes NM Higher Education Articulation Committee (NMHEAC) submissions and CIP Code assignment. Departments and campuses must submit or all Program changes through the Courseleaf (PIM) system.

Deadlines for program submissions and approvals are provided on the “Deadlines” tab of this page.

URLs and Access for Program Curriculum

Templates for Building Curriculum Requirements:

PIM Training Material

 

 

The NMSU system uses the CourseLeaf CAT (Catalog) system to maintain all campus academic catalogs. Departments, colleges, and campuses will be able to access the system to edit overview information, such as descriptions of their college, department, programs, contact information, and faculty within the departments. All curricula changes, including requirements for degrees and roadmaps, will be updated via the CourseLeaf PIM system.

Only authorized users will be able to access the Academic Catalog Editing Site. All other individuals are able to access the published catalog, located in the “Quick Links” on the right-side navigation of the page or at https://catalogs.nmsu.edu/ 

Deadlines for the course and program submissions and approvals are provided on the “Deadlines” tab of this page.

 

 

Course Curriculum Deadlines

The Fall 2021 deadlines have been simplified and removed the two “rounds” to separate the GE approvals from the non-GE approvals. These updates can be seen below, however, the dates have not changed from the previous file.

Some course approvals are impacted by State of NM approving bodies: including General Education, Common Course Numbering, new degrees and majors, and CIP Code assignment. The Student Records Office (SRO) is responsible for submitting all curriculum to NM Higher Education Department (HED), working collaboratively with the Provost’s office for General Education submissions, by the published deadlines on the NM HED website.

Spring 2021

  Deadline
Initial Departmental/Campus Submissions
 
All Courses Updates (including additions, inactivations, and changes to existing courses) November 9, 2020
Workflow Approvals
 
General Education Course Certification Committee (GECCC) – only courses General Education/Viewing a Wider World courses need this approval November 13, 2020
Student Records Office – Banner functionality check November 13, 2020
Campus Vice President of Academic Affairs/College Associate Deans/Honors College Dean – All courses updates November 20, 2020
Community College Academic Vice Presidents (CCAVP) – only Community College submissions need this approval November 23, 2020
University Curriculum Committee (UCC)- All course updates November 23, 2020
Provost Office – All course updates December 7, 2020
External Approvals and Processing
 
Student Records Office: CIP – any new course that is requesting a CIP Code that is not currently approved for that campus December 10, 2020 (submitted to the state for approval by, pending the approval from the state before moving on to the processing phase)
Banner Processing – all changes, except prerequisites are pushed via the CIM Bridge December 22, 2020
Finalized Banner Processing – all manual updates of prerequisite, corequisites, and pre/corequisites January 7, 2021

Fall 2021

  Deadline
Initial Departmental/Campus Submissions
 
All Courses Updates (including additions, inactivations, GE/VWW additions, and changes to existing courses ) November 25, 2020
Workflow Approvals
 
General Education Course Certification Committee (GECCC) – new additions of General Education course, these require approval from the New Mexico Curriculum Articulation Committee (NMCAC) January 11, 2021 (NMCAC meeting is Februrary 18th, but the deadline to get on the agenda is January 11)
Student Records Office – Banner functionality check for new GE courses after receiving the state’s approval
February 24, 2021
Campus Vice President of Academic Affairs/College Associate Deans/Honors College Dean – New GE courses
March 12, 2021
Community College Academic Vice Presidents (CCAVP) – only Community College submissions need this approval March 22, 2021
University Curriculum Committee (UCC)- All course updates March 22, 2021
Provost Office – All course updates March 29, 2021
External Approvals and Processing
 
Student Records Office: CCN – any changes, additions, or removals on the state common course numbering matrix that requires approval from the New Mexico Curriculum Articulation Committee (NMCAC)
March 29, 2021 (NMCAC meeting is April 29th, but the deadline to get on the agenda is March 29)
Student Records Office: CIP – any new course that is requesting a CIP Code that is not currently approved for that campus
April 10, 2021 (submitted to the state for approval by, pending the approval from the state before moving on to the processing phase; any new CCN changes will be submitted after the NMCAC approval)
Banner Processing – all changes, except prerequisites are pushed via the CIM Bridge April 1, 2021 (excluding courses that are pending CCN and CIP approvals)
Finalized Banner Processing – all manual updates of prerequisite, corequisites, and pre/corequisites April 7, 2021 (excluding courses that are pending CCN and CIP approvals)

Program Curriculum  & Catalog Deadlines

Program Curriculum and Catalog Deadlines will be coming soon as they are impacted by State approving bodies. All program changes must be submitted in the new CourseLeaf PIM (Programs) system before being automatically updated in the catalog. Catalog update deadlines ONLY apply to the non-academic department content, and any verbiage on the academic college and department pages that are not related to degree requirements or roadmaps.

  Effective Summer 2021
Program Submissions and Approvals  
PIM Site Opens November 13, 2020
Changes to Existing Programs  
Initial PIM Submissions February 2, 2021
University Program Approval Committee (UPAC) – Minors, Concentrations, Graduate Certificates March 2021 meeting
New Programs  
Initial Submissions (those trying to meet the January UPAC meeting) December 23, 2020
Initial Submissions (those trying to meet the February UPAC meeting) February 2, 2021
University Program Approval Committee (UPAC) Mid-January/Mid-February Meeting
Provost End-January/February
President Early-February/March
Board of Regents February/March meetings
NM Council of Graduate Deans (Graduate programs only) *no set dates, dependent on what needs approving
New Mexcio Higher Education Articulation Committee (NMHEAC): Meetings in April/May the deadline to make the agenda are the month before

March 5th (to make catalog)/ April 9th (to try make catalog, dependent on the approvals after this step)

Board of Finance (Graduate programs only)

*dependent on NMHEAC approval meeting and when HED puts it on agenda (April/May)

CIP Code *dependent of the HED/BOF notification of approval
Higher Education Learning (HLC) July 15, 2021 (absolute cut-off to get in 21-22 catalog) any time before that is fine)
Built into Banner and Migrated into the Catalog July 30, 2021
Catalog Publishes August 2, 2021

 

  Effective Summer 2021
Catalog Submissions and Approvals  
Site Opens April 30, 2021
Departmental Page Edits (non-curriculum)-submitted into workflow May 30, 2021
College Approval (non-curriculum)/College Page Edits-submitted into finalization process June 30, 2021
Degree Audit Changes-via catalog changes August 2, 2021
Catalog Publication August 2, 2021
Finalize Degree Audits TBA