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STAR Degree Audit Help

How To Use STAR

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What is STAR?

Logging in to the Web Audit

Running a Degree Audit

Reading the Audit

Printing the Degree Audit

Audit Legend – Status Indicators

Audit Legend – Course Flags

How to Add and Use Planned Courses

Choosing a Catalog Year

Contacting an Academic Advisor

Technical Help and Feedback

What is STAR?

The Student Academic Requirements (STAR) report is an automated degree audit that reflects your progress in a specific academic program.  You can run audits for the program in which you are enrolled, if available, or for a program you are considering as a major.  (Please note that if you are considering changing majors, more credits may apply than shown on the degree audit.  See an advisor for a complete evaluation of the courses you have already completed.)

 

Logging in to the Degree Audit

  • To reach the STAR login page, navigate back to the STAR Degree Audit main page from the top of this page or click here. Click the button that says “Click to Login” from the STAR Degree Audit main page to be redirected to the STAR website and enter your NMSU username and passphrase. (Faculty and staff must be approved users.  Go to ssar.nmsu.edu to request access)
  • If you are unable to login to the STAR website,  your NMSU passphrase may have a special character in it.  Visit Degree Audit frequently asked questions for more information  or my.nmsu.edu to change your passphrase.

Running a Degree Audit

  • First, choose a undergraduate or community college campus from the drop down menu.

 

  • Once you select a college campus, a list of available programs for that college will be in the next drop down menu.

 

  • Choose the catalog year that is appropriate for you. If you are unsure which year to choose, see the catalog section at the end of this page.
  • If you added a Planned Course and want it to appear, select ‘Include Planned Courses’ from the What If courses dropdown.
  • If you do not want In progress courses to show on the audit, uncheck the box to include IP Courses.
  • Otherwise by default the audit will display completed courses and in progress courses.
  • You can choose to run a regular HTML audit, or a PDF audit by selecting either option under the Format drop down.
  • Click “Run Audit” after you have made your choices.

 

  • The requested audit will go into a queue.
  • Once processed, (Usually about 5 – 15 seconds) the page will automatically refresh and the audit will be displayed.
  • Clicking on the “more” link or selecting the “Manage” option from the Audits option on the menu bar will display previously run audits.

 AuditLoadingPage

 

Reading the Audit

  • Date, Student Name, Aggie ID, Program code used by STAR, Catalog Year, and program name appear on the top of the audit
  • Total Hours and Overall GPA will appear after the “Audit Disclaimer” and hours and GPA for individual requirements will appear within the “Audit”.

 

 

  • The green checkmark indicates the requirement has been completed.
  • The pink “X” indicates the requirement still needs to be completed.

 AuditRequirements

  • When reading course information, the first area represents the term taken. 17SP means 2017 spring, 18FA means 2018 fall, etc
  • Then the Course Department and number is listed such as ASTR1115G, MATH1220G
  • The credit value of the course is listed.
  • The grade received is listed, with IP representing a course that is currently in progress
  • Then the title of the course is listed

Printing the Audit

  • For best results, request an audit as a PDF, and print or save the PDF file.

 

Audit Legend – Status Indicators

On the bottom of the HTML audit, there is a legend that explains the meaning of various symbols that are used in the audit.  Following is an explanation of those symbols.

Status Indicators show the completion status of the requirements or sub-requirements within the audit. Please note the system assumes in-progress courses will be completed successfully.

 

AuditReqComplete = Requirement IS satisfied

AuditReqNotComplete = Requirement IS NOT satisfied and requires additional course work

AuditReqIP = Requirement IS satisfied but is using in-progress courses

AuditCompletePlanned = Requirement IS satisfied but is using a planned course

PL = At least one planned course is being used within the requirement

OR) = Only one of two or more sub requirements need to be completed

AuditRequiredReq = This sub requirement and/or class is required in order for the requirement to be complete

 

Audit Legend – Course Flags

Some courses may have “flags” that appear to the right of the grade received.  You can refer below for a description of each flag or to the legend on the bottom of the audit.

 

}R = Course was adjusted due to the repeat policy .  Credit does not count but the course

counts in the GPA.

 }X = Course was adjusted due to the repeat policy .  Credit does not count and the course is

not in the GPA.

 }*  = Course is an in-progress repeat.

 }P  = Course is a Planned course.

 <   = Course was taken during the adjusted credit option period.

 

How to Add and Use Planned Courses

  • Planned courses allow the student to play “What If” scenarios to find out if they take a certain course, where does it go on the audit, and if they get a particular grade, what does that do to their GPA without having to actually register for the course.
  • Planned Courses are added by selecting the Planned option under the Courses tab.

 

 

  • Planned courses can be viewed, modified, added, or deleted on this screen below. To add a new planned course, click the “Add Planning” button.

 

 

  • When adding a Planned Course, select the year, the course, credit amount, Grade, and Title (Optional)
  • Course naming conventions at New Mexico State leave the first 4 spaces for the department, the next 3 or 4 positions for the number, and the last position as a suffix (V, G, L, etc) and in order to match correctly on the audit Planned Courses would need to follow this format.
  • There would be no spaces in the course ENGL1110G, but C S 152 would need a blank space in the 2nd and 4th position in order to match correctly on the audit.

 

 

  • To have planned courses show on the audit, the “Include Planned Courses” option must be selected from the “What If Courses” dropdown prior to running an audit.

 

 

  • Planned Courses will appear on the audit with a }P course flag and requirements where a planned course is being used will have a PL designation.
  • Planned Courses can be added and deleted at any time, or be any course and are NOT official academic courses recognized on a transcript. If the student plans on enrolling in the course, registration is not complete until the student officially registers for the course. Also since planned courses are not real courses, repeat rules do not apply to planned courses.

 AuditPlannedCourse

 

Choosing a Catalog Year

When selecting catalog year, you may choose the catalog that was in effect when you started school or any subsequent catalog, provided the selected catalog is not more than six to eight years old when you graduate.  Because there may have been changes in requirements over the years, you should review your options and know which catalog you would prefer to follow.  The table below shows which catalog you may use based on your entry date.

Please note that the standard used refers to the catalog by the first calendar year it was in effect.  For example, 2017 refers to the 2017-2018 catalog.

Entered first college prior to: May use this catalog: Must graduate by:
Summer 2017 2016 Spring 2022
Summer 2018 2017 Spring 2023
Summer 2019 2018 Spring 2024
Summer 2020 2019 Spring 2025
Summer 2021 2020 Spring 2028
Summer 2022 2021 Spring 2029

 

Contacting an Academic Advisor

This report is not designed to eliminate the advising function. Rather, it will allow your advisor and you to focus on discussing academic and career goals and choosing appropriate coursework.  Please contact your advisor if you have any questions about program requirements. Contact and advising information can be found in the NMSU Advising Directory.

 

Technical Help and Feedback

If you need technical assistance or have general questions related to the degree audit system, please contact a STAR team member in the University Student’s Records Office.

575-646-3411

starproject@nmsu.edu